Records Management Department

The Local Government Records Act Local Government Code 203.005 requires that all county clerks establish programs for the efficient and cost-effective management of the records in their offices. It also requires that the records of the office of county clerk be retained for minimum periods of times set by the Texas State Library and Archives Commission before they are eligible for disposal. When records become eligible for disposal, the disposal/destruction of records that ceased to have administrative, fiscal, legal or historical value to the county is essential to the success of Records Management.

The Hidalgo County Clerk’s Office Records Management Facility, a two-story warehouse, is located approximately one block away from the County Courthouse, and currently houses thousands of official records. Apart from filing and managing all records housed at our facility, daily search requests are a part of the regular duties fulfilled by the deputy clerks who manage the facility. Additionally, projects hosted at our Records Management Facility have led the way toward a greener future. Recycling efforts have allowed for the Hidalgo County Clerk’s Office to provide a recycling service across all county offices. This is one of many leading projects hosted at the County Clerk’s Records Management Facility.